Professional Infomercial

About Scrumy

Scrumy?

Scrumy is a project management tool loosely based off of Scrum.

Who made this thing?

A few guys with ridiculous mustaches and inconsistent accents.

Why does Scrumy exist?

We were attempting to use Scrum to manage our projects, but the generic sticky notes we bought kept falling off the wall. We looked for online solutions to scrum, but all of them were too complicated and expensive. All we really wanted was an online version of our wall sticky notes. So we made one.

How much does Scrumy cost?

The original version of Scrumy is and will always be available for free. However, we did take some time to add a few extra features which you can get by clicking the upgrade link on your project. You can upgrade for $7/month, or $5/month if you prepay for a year.

The Basics

How do I start a new project on Scrumy?

That's easy! Just go to http://scrumy.com/<anything you want> and you have a new project. Or click one of the buttons on the front page and we'll generate a project name for you.

How do I make a new task?

Click on the "+" button next to the story you want to add the task to. A big task editor will pop up where you can type your task and its assignment.

How do I make a new story?

Click on the "New Story" link in the bottom left corner.

How can I edit a task or a story?

Every task and story has a "Change" button that shows up when you put your mouse over it. Click it and you'll be taken into its editor.

How can I delete a task or a story?

To delete a task or story, click the "X" in the upper right corner of that task or story.

What is a story anyway?

A story is used to group tasks, like a category. In software development you can tell a brief story of one thing the user should be able to do and organize tasks around that.

Why did my task editor just turn gray? What is that little triangle in my task?

If you make a task's text longer than can be displayed on a sticky note, your task editor will turn gray to let you know that things aren't going to fit. These tasks will get a small overflow indicator on the lower right corner of the task and can be hovered over to reveal the full text.

What is this "UNASSIGNED" business?

The assignment field can be used for anything you want. Many people use it for their names. Others use it to indicate the importance of tasks. For our projects we do a little bit of both. Feel free to get creative. In practice all it does is assign a color to the task.

How do I stop other people from viewing my tasks?

Upgrade to Pro and password protect your board, or use a URL that you don't think anyone will guess. We can generate a random and obscure URL for you on the front page by clicking "Generate URL" or "I'm Feeling Scrumy!".

Is that the Fresh Prince of Bel Air?

Yeah, that happens randomly in the free version. We love that show.

Can I add horizontal lines to separate my stories?

You can turn on "Grid Mode" on your Local Settings available on the lower right corner of the screen, next to the Feedback link. Here you can also turn on "High contrast" which will make the line separators darker. These settings only affect the machine they are set on.

Scrumy Pro - The Basics

Pro.

With Scrumy Pro, you can password protect your project. You get the Dashboard to help you manage multiple sprints and your backlog. You get Burndown Charts to help you schedule. You get Live Updating, helpful for distributed teams. You gain access to the Scrumy API. You can rename your project at any time. Your project will never be deleted for inactivity. Ever. And you'll never be randomly visited by the Fresh Prince again...

The Dashboard?

The Dashboard helps you manage your project across time. You can create and edit future sprints, view daily snapshots, and move tasks between sprints. You can also see all of your past Burndown Charts. And if you want to reorganize tasks into different stories, the Dashboard is the place to do it.

Sprints?

Sprints allow you to organize your tasks based on time. Your current sprint shows up on your board by default. Future sprints are for tasks that you know you won't get to during the current sprint. This allows you to create tasks right when you think of them without cluttering your current sprint.

Backlog?

The backlog is a place to store and prioritize stories that are not ready to be split into individual tasks and that you don't want to add to a sprint yet. You can change the priority of a story in the backlog simply by dragging it to a new one.

Burndown Charts?

A Burndown Chart is a graphical representation of work you've done during a sprint. You can use this to monitor your progress during a sprint. And you can see Burndown Charts from past sprints in the Dashboard to plan better for the next sprint.

Snapshots?

Every day at around 11pm (in your timezone), we take a snapshot of your project. This allows you to look back on the past and watch your progress. It also allows you to take tasks from the past and copy them to your current or future sprint.

Live Updating?

If you are using your Scrumy project at the same time as other people, whenever you make a change, everyone who is viewing the board will see the change happen instantly. So if your tasks suddenly start moving around and glowing, don't worry, they're not radioactive. It's because someone else is making changes to your project. You can turn this feature off by clicking the "online" link next to your project name. If the link says "offline" you will not receive updates from other users of the project until you refresh.

API?

So you're a computer and you prefer parsing XML to looking at a pretty UI. Well, we've got just the thing for you: A REST API! If you want to build your own functionality using your Scrumy data, you can do just that. But I could talk about that forever, and I don't want to bore all the humans around here. Why don't we go over to the API documentation and discuss it there?

Could I be contacted ASAP any time someone updates my project even when I'm not using Scrumy? I'm a control freak.

You should relax a little bit, and then read all about Scrumy Webhooks at the API documentation. Using webhooks, you could create an application that recieves your project updates in real time and emails them to your smart phone or something. If you're out of cell range or don't have internet, however, we can do nothing to help you.

How do I move stories between the backlog and my sprints?

To move a story to or from the backlog, simply drag the story and drop it where you want it to be. Alternatively, you can move stories by clicking to select them and use the "Move stories" buttons to move the stories to any current or future sprint or to the backlog. If you move a story from a sprint to the backlog, any tasks for that story will not be deleted, but they will be hidden until the story is moved back into a sprint.

How do I move a task to a different sprint?

In the Dashboard, click on tasks to select them. Then click one of the buttons that says "Move to (date)" to move the selected tasks to that sprint. Alternatively, you can click the "New sprint" button and select some tasks to create a new sprint with your selected tasks.

How is the burndown chart calculated?

The burndown is calculated based on the time value of all the tasks that are not in the done column. The time value of a task is determined using a few rules. First, if the task itself contains a time value, the burndown will use that value for the task. If the time value is not explicitly stated in the task, but the story has a time value, the task will have a value of the story time value divided by the total number of tasks in the story. If neither the task nor the story has a time value, the task is assumed to have a time value of 3.

How can I set the time value of a task or story?

Within the text of the task or story, type a number in parentheses. This number may be by hours, hrs, h, points, pts, or p. For example: "Make a login form (1 hour)", "Take a long lunch (2hrs)", "Pretend to work for the rest of the day (5.5h)".

I have no Burndown Chart!

Burndowns are currently generated every night at about 11:15pm. If it is your first day on a Scrumy Pro project, the Burndown likely just hasn't been generated yet.

How is the sprint end date calculated?

The sprint end date is the last day before the next future sprint starts.

I'm falling behind. How do I change the start date of my future sprints?

If you have a future or live sprint selected, a "Change" link will appear in its tab. Click this link to change the start date.

I had to put a project on hold for a couple of weeks, and now my unfinished sprint has been replaced by the next sprint. Can I get my old sprint back and continue where I left off?

Yes. Change the start date of the sprint that you aren't yet ready for to a future date, and the older sprint will become the LIVE sprint again. If you have multiple future sprints set up, you'll probably want to change their start dates as well, starting with the farthest future sprint.

We've added most of our tasks a day or two after our sprint started, and now our estimated line is funky. What can we do?

The best way to handle this is to change your sprint start date to the date you mostly stopped adding tasks and started completing them. To do this, have the LIVE tab selected in the Dashboard, and click the "Change" link within it. From there you can change the date to any day after the current start date. When your Burndown is next generated, things should look much better.

Is there any way for me to export my snapshots?

Yes, snapshots can be exported to xml by adding a '.xml' to the end of the url while you are viewing a snapshot. You can also easily get to them by going to scrumy.com/your-project/yyyy-mm-dd.xml, replacing 'your-project' with your own project name and 'yyyy-mm-dd' with the date of the snapshot. For example, scrumy.com/demo/2008-11-03.xml

At this rate I don't think I'll ever get to my next sprint! How do I delete it?

If you have a future or live sprint selected, a "Change" link will appear in its tab. Click this link to reveal a delete button. Deleting a sprint will also permanently delete any stories and tasks that were in that sprint.

Pimps use keyboard shortcuts, and I'm a pimp!

To reveal available keyboard shortcuts, hold down the shift key (while not in an editor). If an item has a keyboard shortcut, a letter will highlight. To use the keyboard shortcut, hit shift+(that letter). For example, look at the "New Story" link when you're holding Shift. The "S" highlights. So, press shift+S to select the "New Story" link. Discover other keyboard shortcuts this same way. You can also close any editor with esc.

Help me! I have a problem only you can fix and I'm totally freaking out!

If you have a Pro account, you can email us at . Please include the url for your Scrumy project in the email.

Scrumy Pro - Settings

I'm bored with my project name. How do I change it?

Click the settings link and then click the "Change" link next to your project name. Make sure to update your bookmarks and tell anyone else who is working on the project to do the same.

I think someone else is accessing my project. How do I change my password?

Click the settings link and then click the "Change" link in the password section.

I moved. How do I change my time zone so my snapshots are taken at the right time?

Click on the settings link and then on the "Change" link next to the time zone.

I got a new email address. How do I change that?

Click on the settings link and then on the "Change" link next to your email address.

I want my team to be able to access my account, but I don't want to trust them with access to billing information and settings.

You can set a limited password. If you already set a main password, click on the settings link and then click the "Change limited password" link. This password will allow someone to log in to your project without giving them access to the settings.

I want the world to see my progress, but I don't want everyone to be able to move my tasks around.

You can accomplish this by enabling read-only access. If you already set a main password, go into your settings and click "Change" next to "Public read-only". Here you can allow unauthenticated users to see your project in a read-only state. There will then be a log in link next to your project name to gain full or limited access.

I want to change the way I am billed for Scrumy.

Click on the settings link and then click "Change" next to your project plan. You can change to monthly or yearly billing. You can read about how this will affect your account by clicking here.

Yellow? But I want hot pink! And I want to delete that guy we just fired.

In the settings screen, click "Change colors". Welcome to the magic color chooser! Here you can move assignees to different colors or delete them altogether. It's as easy as a drag and a drop.

I want to stop paying for Scrumy.

To change back to a free plan, click on the settings link and then click "Change" next to your project plan. You can either downgrade, deactivate, or cancel your account. These changes will go into effect immediately.

How do I update my card information?

Click on the settings link and click "Change" next to payment method. Fill out your new credit card information on the secure form.

Scrumy Pro - Billing

What happens when I change my payment plan?

Changing from a monthly to a yearly plan:
On the next date you are scheduled to be billed, you will be billed the yearly cost, and then you won't be billed again for a year.
Changing from a yearly to a monthly plan:
You will be refunded your unused balance and you will start being billed the monthly amount on the next occurance of the day you were first billed (e.g. You signed up on March 23rd to pay yearly, and change to monthly on September 3rd. Your monthly billing will begin starting on September 23rd).

What happens when I downgrade my project to the free version of Scrumy?

You will no longer be billed. If you were on the yearly plan you will be refunded your unused balance. Any tasks on your currently active sprint will remain, but all tasks on future sprints will be permanently deleted. You will no longer have access to Pro features. Your snapshots will be available to you if you upgrade the account later, but new snapshots will not be taken until you upgrade. You will be able to use all the free features on your project such as creating and moving tasks and stories.

What happens when I deactivate my project?

You will no longer be billed. If you were on the yearly plan you will be refunded your unused balance. Your project will remain intact, with all tasks, future sprints, and snapshots remaining. It will still be password protected. However, you will be locked out of your project beginning the moment you deactivate. When you sign in, you will only have the options of changing the password, reactivating the account, downgrading the account, or canceling the account.

What happens when I cancel my project?

You will no longer be billed. If you were on the yearly plan you will be refunded your unused balance. Your project, and all the tasks, stories, sprints, snapshots, etc. will be immediately and permanently deleted. Anyone will be free to start a new project at the canceled project url.

What happens if I cancel my credit card or it expires or I stop paying in some way?

Three days after we expect payment, you will get an email warning you to update your credit card information. You will get this email every day until either 1 week after payment was expected or you update your information. If payment is not recieved in this one week grace period, your account will be automatically deactivated.

How do you calculate the unused balance?

The unused balance is calculated by taking the last amount you were billed and subtracting from that the number of months that you would have been billed multiplied by the current monthly rate. So, for example, if you were billed the yearly rate of $60 on March 23rd and you cancel, deactivate, or change your payment plan on September 3rd and the monthly rate is $7/mo, you will be refunded $18. ($60 - ($7/month * 6 months) = $18)